Patient data management is one of the most important tasks of healthcare facilities. For a long time, paper-based record keeping was the standard, but with the advent of electronic medical records (EMRs), or EHRs, the data landscape is changing rapidly. While manual record keeping is considered the gold standard. In recent years many medical institutions have increasingly focused on electronic means of processing workflows.

The deployment of electronic medical record software has proven benefits for various hospitals and clinics, both small and large scale. Combined with the effectiveness of such software, the healthcare industry has demonstrated better management and handling of internal functions.

Depending on the various factors that concern hospital authorities, this article will take an in-depth look at the difference between paper-based and electronic health record (EHR) software.

Easy data management


Procuring thousands of papers, files and reports can be challenging as the physical space required to maintain manual data is much larger. This requires proper management and sorting of each document so that it can be easily accessed as needed. Management may need temperature-controlled rooms to ensure data integrity.

Electronic Medical Records (EMR)

The digitized version of the documents only needs a cloud server where the data can be stored and sorted in the desired way. Management can choose from different types of cloud servers as per requirement.

Layout consistency

Paper records

This form of data, which must be processed by different individuals, is highly inconsistent. Sometimes the manuscript is incomplete or the information in different sections is formatted differently. These nuances can cause discomfort among authorities who need to access them.

Electronic Medical Records (EMR)

now a days Formats are set for each data, which makes it easier to understand and study the stored information. Formats are fill now automatically.

Data accessibility

Paper records

Concurrent data access is not possible in this methodology. Although the portability of papers and folders takes time and therefore reduces efficiency.

Electronic Medical Records (EMR)

Since the data is available in the cloud, it can be accessed by the required authorities worldwide. As the concept of remote consultation and working is on the rise, EMRs are key to making this possible.

Vulnerability to errors

Paper records

Human error is inevitable, which is why paper records are prone to such errors. Hospital management must exercise the highest degree of caution when scripting records.

Electronic Medical Records (EMR)

Digitized data is less error-prone and reduces risk. With proper training, staff can become familiar with the program and use it effectively to store critical information.

Time savings

Paper records

Managing large paper trails and files can be difficult. Not only that, but manually storing information is time-consuming. A greater part of the working time is devoted to paperwork, which reduces the focus on more critical tasks.

Electronic Medical Records (EMR)

Furthermore EMR/EHR software makes it easy to store data and receive our reports. Digital workflow management saves a lot of time and optimizes the efficiency of employees’ work.

Data scalability

Paper records

These records are difficult to share and are accessible through various means. While people have a comfort level with physical components, they are scalable to some extent.

Electronic Medical Records (EMR)

As mentioned above, the data is stored on a cloud servers and it can be scaled to significant limits. The cloud is an infinite storage unit.


Paper records

Except for the storage bit, maintaining the physical components is cost-effective. Since this is a known way of storing information, the cost of training people is negligible.

Electronic Medical Records (EMR)

A cloud server can be expensive if management decides to get its own IT team; it will cost even more. However, maintenance is relatively lower.


Paper records

Also, Data security is critical for medical institutions; information is confidential and must be protected. Physical records are susceptible to data loss, paper loss, or corruption.

Electronic Medical Records (EMR)

Furthermore Accordingly Electronic information may only be edited/maintained/viewed by individuals with access of admin . It is highly protected and has little or no negligible chance of being breached.

Backup maintenance

Paper records

Keeping pending paper records is very difficult, it will double not only the work but also the space needed for storage. So there will be no backlogging of data stored in physical forms.

Electronic Medical Records (EMR)

Cloud systems are a update with new technology and keep the backlog of the entire database. Lost data can be easily and quickly restored in the old format.

Furthermore Organizations have a regular backup process in place to ensure the security of their data.

Softclinic Electronic Medical Records Software

With extensive experience working in the healthcare IT industry. Also With superior post-development support, Softclinic has an active user base in over 40 countries.

Key features of Soft Clinic EMR

Firstly Generating recipes in less than 60 seconds.

Secondly Easy to use Visit Patient Details (OPD/IPD) modules.

Detailed analysis of demographic and clinical data.

Billing and Accounts Manager for your accounting needs.

Also Available in 6 specialties


So It is ultimately a management choice. The bottom line is that you need to choose a solution that sails the ship to the workplace.

While each of the listed options, traditional and modern data storage, has its consequences and benefits, management also has a third option. Also choose the options they want to insert and leave the rest.

Hence this is a window that allows healthcare institutions to take advantage of the best of both worlds. There are several professional healthcare IT firms worldwide that provide such software as a solution.

Leave a Reply

Your email address will not be published.